Data retention summary

This summary shows the default categories and purposes for retaining user data. Certain areas may have more specific categories and purposes than those listed here.

Site

Category

Learner record

Personal information held about learners on the platform: account and profile, enrolment and induction answers, ILP, assignments, feedback, results, forum posts and activity logs.

Purpose

Learner record (5 years)

Learner account, enrolment answers, Individual Learning Plan, assignments, feedback, results and grade history. Kept for 5 years after the course ends, in line with CMI's completion window (learner privacy notice, section 6).

Retention period
5 বছর
Lawful bases
Contract (GDPR Art. 6.1(b)) Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract
Legal obligation (GDPR Art 6.1(c)) Processing is necessary for compliance with a legal obligation to which the controller is subject
Legitimate interests (GDPR Art. 6.1(f)) Processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child

Users

Category

Learner record

Personal information held about learners on the platform: account and profile, enrolment and induction answers, ILP, assignments, feedback, results, forum posts and activity logs.

Purpose

Learner record (5 years)

Learner account, enrolment answers, Individual Learning Plan, assignments, feedback, results and grade history. Kept for 5 years after the course ends, in line with CMI's completion window (learner privacy notice, section 6).

Retention period
5 বছর
Lawful bases
Contract (GDPR Art. 6.1(b)) Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract
Legal obligation (GDPR Art 6.1(c)) Processing is necessary for compliance with a legal obligation to which the controller is subject
Legitimate interests (GDPR Art. 6.1(f)) Processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child

Course categories

Purpose

Retention period
No retention period was defined

Courses

Purpose

Retention period
No retention period was defined

Activity modules

Purpose

Retention period
No retention period was defined

Blocks

Purpose

Retention period
No retention period was defined